GRANTS.GOV USING CAYUSE

• What's New?
• Cayuse Training
• Workflow and Processing Procedures
• Access/IT Questions
• Cayuse FAQs
• Where to Get Support
• Communications Archive

What's New?

Submitting to Grants.gov Using Cayuse

Cayuse is a software solution that is required at UCSF for the submission of most federally funded applications via Grants.gov. Cayuse is a hosted web application that can be accessed directly from a PC or Mac desktop. The system is easy to use, highly intuitive and has robust functionality to support the creation and submission of error-free grant applications.

Bookmark the Cayuse Production Site to your web browser. This is the link you will use to work in Grants.gov Cayuse.

What you can do right now to prepare to use Cayuse to submit applications via Grants.gov

• For PIs only and NIH applications: create an account on the NIH Commons if you don't already have one. To have an account activated, please send an email with your name and email address to federalprojects@ucsf.edu . In the subject line of the email mark "Request for eRA Commons Account.



• Confirm you have Mozilla Firefox (PC and Mac) or Internet Explorer (PC only) as a web browser.
  
  
• Make sure you have the ability to download files onto your desktop. Contact your department's Computer Support Coordinator (CSC) if needed.

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Training

You will find training materials in the Cayuse system under "Resources" when you log into Cayuse. We recommend you read these materials before you start to prepare your proposal. You will also find FAQ's located here. A training site is also available for your use. This site runs separately from the Cayuse Production site and you must request a separate account for Customer Support to access the Training Site.

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Workflow and Processing Procedures

First step: Department

Department administrators and researchers are responsible for:

• Ensuring that any Principal Investigator submitting a grant proposal to NIH is registered on the NIH Commons.



• Obtaining the Funding Opportunity Announcement (FOA) number from Grants.gov and downloading FOAs that use the SF424 R&R format into Cayuse.



• Using Cayuse to create grant applications and complete all required forms in the SF424 form set.



• Uploading all science/ attachments into the application using Cayuse.



• Resolving any errors Cayuse reports.



• Routing the grant proposal through their internal review and approval process.



• Ensuring that the internal Cayuse proposal name begins with the Proposal Express number (i.e., the "P" number) before delivering to Contracts & Grants.



• Delivering a paper copy of the grant proposal and the OSR Approval Form to the Contracts and Grants office by 9 a.m. four working days prior to the deadline.

Second step: Contracts & Grants

Analysts at Contracts and Grants are responsible for:

• Reviewing and approving the grant proposal.



• Submitting the grant proposal to the various Federal agencies via Grants.gov.

Third step: Department (For NIH Only)

Once the proposal has been submitted and accepted into the Commons, NIH recommends that the PI and/or analyst:

• Log in to the NIH Commons and view the actual PDF version of their grant proposal.



• Ensure the PDF was transmitted, has all the necessary forms, science, attachments, etc, and that the science is formatted to their satisfaction.



• Resolve any formatting issues within the two day window that NIH allows to review the proposal.

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Access/IT Questions

• Grants.gov Cayuse must be accessed using the following web browsers:


• Mozilla Firefox (PC and Macs)
• Internet Explorer (PC)

• If you do not have one of these web browsers installed on your desktop, please contact your CSC as soon as possible to get it installed.

 

• In order to fully utilize Grants.gov Cayuse functionality, you will need to download two typesof files:


• A file containing Word templates that are used to create the Research Plan of the grant application.



• A file that contains the Cayuse PDF client used to generate the Research Plan PDF that will be uploaded into the application.
• Mac Users:
  Click here to install the Mac version of the Cayuse Templates.



• PC Users:
  • Click here to install the PC Version of the Cayuse Templates.
  • Click here to install the PC Version of the Cayuse PDF Printer


• Some users have permission to download files onto their desktop and others don't. If you don’t have permission to download files please contact your CSC to assist you with these downloads.

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Where to Get Support

Departmental "Go-To Users"

UCSF schools and departments have identified “go-to” users who have an in-depth knowledge of Cayuse use and functionality and are available to provide support to Cayuse users within their departments.

Office of Sponsored Research

Customer support is staffed from 7:00 a.m. to 6:00 p.m., Monday through Friday.

If you would like to request a new account, a password reset, or you have a question or problem with the Cayuse system, contact OASIS Customer Support via one of the following:

* submit a request to Online Custome Support at: http://help.ucsf.edu where you can view the status of your current open or recently closed requests

* sent email to CAYUSEINFORMATION@ucsf.edu

* phone 514-4100, option 2