ELECTRONIC PROPOSAL SUBMISSION

(From C&G Reps memo dated 10/28/99)

Recently a number of non-profit agencies have started to utilize electronic proposal submission procedures. This memo is a reminder that Principal Investigators at UCSF are not authorized to submit proposals without receiving prior approval from all campus authorizing officials which include Chair, Dean (if applicable), and C&G. This requirement is necessary to insure that all research and other extramurally funded projects conducted by University employees, or with the use of University resources, comply with all relevant University policies including but not limited to the following:

• integrity in research



• appropriateness of the activity to the University



• protection of human and animal subjects and the environment



• use of University facilities



• adherence to personnel policies



• compensation plans



• intellectual property



• insurance and indemnification



• conflicts of interest



• recovery of direct and indirect costs



• medical malpractice coverage



• Principal Investigator eligibility

Prior to sending a proposal by electronic means to an agency, one hard copy of the proposal is required at C&G four days by 9am prior to the awarding agency due date along with one copy of the fully authorized OSR Approval Form, conflict of interest forms (if applicable), and agency instructions/guidelines. If the agency does require paper copies of the proposal those should be included as well. Once the proposal has been reviewed at C&G and approved, the department contact and/or PI will receive a notification by e-mail that the proposal can be sent on electronically to the sponsoring agency. Any questions about electronic proposal submission should be directed to Jeff Colley, Grant Team Supervisor at 415-476-2782 or at jeff.colley@ucsf.edu.

Joan Kaiser, Contracts & Grants Division
Office of Sponsored Research
415-476-8156 (phone)
415-476-8158 (fax)