SIGNATURE REQUIREMENTS FOR RESEARCH ADMINISTRATION

As part of the campus efforts to streamline research administration processes, signature requirements relating to research administration have been reviewed and simplified. Department Chairs' and ORU Directors' signatures are no longer required on prior approval actions with the exception of the actions listed below.

Note that Departments which desire to retain closer oversight of rebudgeting actions, for example large equipment purchases, may do so by setting their own internal signature requirements. All prior approval actions that require awarding agency approval including just -in-time material, budget revisions, and CHR/CAR approvals must have Principal Investigator and Contracts & Grants authorization. For fellowships, the authorization of both the fellow and sponsor are required.

In addition, Chair or Director approval is required for the following actions:

• No-cost extension of a project



• Transfer of an award to a new UCSF department (Both Chairs sign)



• Transfer of an award to another institution



• Early termination of an award



• Change of Principal Investigator (includes the temporary appointment of a new PI for more than three months)

Additional Dean's approval is needed for the following:

• Transfer of an award to another institution



• Early termination of an award

The Contracts & Grants Prior Approval Authorization Form will no longer be used. In it's place, Departments must submit a formal letter with the grant number, budget period, appropriate signatures, and an explanation as to why the prior approval action is necessary. Justifications should be specific about how the action will further the objectives of the project and the total costs to the project. C&G will review and sign the action and forward it to the awarding agency for approval.